COMPANY : Alcan
POSITION : Executive Assistant to Chief Executive Officer – Coega Project
This international company offers an excellent career opportunity to a professional Executive Assistant who is able to run an efficient executive office.
LOCATION : Sandton, Johannesburg
REQUIREMENTS :
The successful candidate must have a thorough working knowledge of :
1. Previous experience in Finance and Commercial PA functions – financial literacy is crucial as the candidate will be expected to process costs, prepare summary estimates etc.
2. The candidate will be the central liaison point for executives from the company’s offices worldwide, so will be expected to deal at a senior level.
3. Must understand the South African business context.
4. High degree of confidentiality, professionalism and communication skills.
5. Use relevant computer software programmes effectively with emphasis on Word, Excel , PowerPoint and Outlook.
6. Communicate ideas effectively in French and English, with the skill of adjusting language and terminology to appropriate levels.
7. Maintain effective work activities by :
ˇ Conforming to all internal standard operating policies and procedures
ˇ Handling pressure effectively
ˇ Being able to arrange conferences and functions, as well as have the ability to liaise with all relevant internal/ external parties professionally
ˇ Managing diaries and incoming calls efficiently
ˇ Booking and making travel arrangements
INHERENT REQUIREMENTS :
1. High attention to detail and accuracy of work
2. Excellent time management skills
3. Ability to handle own workload and work accurately under pressure
4. Output and task oriented
5. Deal professionally and effectively with management and colleagues
6. Excellent administrative, problem solving, critical thinking and decision-making skills
7. MS Office, reading and writing skills coupled with good communication skills
8. Excellent skills in MS Excel and PowerPoint
9. Financial literacy
10. Prepared to work flexible hours
11. Have own, reliable transport
EDUCATIONAL AND BEHAVIOURAL REQUIREMENTS
1. Possess a South African ID document
2. Fluent in French
3. Matric
4. Secretarial diploma
5. Minimum of 5 years’ experience at a senior level within a large corporate environment
6. Confident with high energy levels
7. Able to maintain a positive attitude under pressure
8. Strong communication skills
9. Be flexible and adaptable in a dynamic and changing environment
10. Able to function discreetly and handle high levels of confidential information
11. Act professionally at all times
SHOULD YOU WANT TO APPLY FOR THIS POSITION, PLEASE SEND YOUR CV TO : tracys@talentfocus.co.za
